Install Exact integration
With the link between PrismaNote and Exact Online, you send transactions and payments to accounting. This saves time, prevents errors and keeps your administration always up-to-date.
Ask your accountant for the list of general ledger numbers, as this may vary per system and accounting.
Normally, the accountant takes over the following data from the accounting report:
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The amount per payment method
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The turnover excluding VAT
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The VAT amount of the turnover
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The balance of gold purchase/sale
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The balance of voucher sales and redemption.
The steps to link PrismaNote and Exact Online
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Link Exact Online account
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Enter accounting codes per payment method at Shop settings -> Cash register -> Payment methods
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Enter accounting codes at Shop settings -> Cash register -> General ledger number
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Enter accounting codes at Item groups -> Edit item group -> General ledger
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Synchronize transactions and payments
Link Exact Online account
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In the PrismaNote menu, click Shop settings.
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Click on the Exact online accounting connection tab.
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Turn on the Use Exact Online switch.
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Click on the Link your account with Exact online button.
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A new tab will open to log in to Exact.
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In PrismaNote, click on the button next to Retrieve linked Exact accounts.
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Select the Division you want to link.
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Click on the Submit button.
Enter accounting codes per payment method
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In the menu, click Shop settings.
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Click on the Cash register tab.
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Click or scroll to the Payment methods section.
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Click on the pen icon button to assign the general ledger number or journal number.
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After adding, click on the Save button.
Enter accounting codes per general ledger number
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In the menu, click Shop settings.
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Click on the Cash register tab.
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Click or scroll to the General ledger number section.
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Enter the general ledger numbers per VAT rate, Revenue category, Costs, Debtors and Creditors.
Enter accounting codes per item group
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In the menu, click Item groups.
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For the item group, click on the button with the edit icon
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On the right, fill in the VAT rate, Cash general ledger and purchase general ledger number.
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At the bottom, click on the Update button.
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