Install Exact integration

With the link between PrismaNote and Exact Online, you send transactions and payments to accounting. This saves time, prevents errors and keeps your administration always up-to-date.

Ask your accountant for the list of general ledger numbers, as this may vary per system and accounting.

Normally, the accountant takes over the following data from the accounting report:

1. The amount per payment method

2. The turnover excluding VAT

3. The VAT amount of the turnover

4. The balance of gold purchase/sale

5. The balance of voucher sales and redemption.

The steps to link PrismaNote and Exact Online

1. Link Exact Online account

2. Enter accounting codes per payment method at Shop settings -> Cash register -> Payment methods

3. Enter accounting codes at Shop settings -> Cash register -> General ledger number

4. Enter accounting codes at Item groups -> Edit item group -> General ledger

5. Synchronize transactions and payments

Link Exact Online account

1. In the PrismaNote menu, click Shop settings.

2. Click on the Exact online accounting connection tab.

3. Turn on the Use Exact Online switch.

4. Click on the Link your account with Exact online button.

5. A new tab will open to log in to Exact.

6. In PrismaNote, click on the button next to Retrieve linked Exact accounts.

7. Select the Division you want to link.

8. Click on the Submit button.

Enter accounting codes per payment method

1. In the menu, click Shop settings.

2. Click on the Cash register tab.

3. Click or scroll to the Payment methods section.

4. Click on the pen icon button to assign the general ledger number or journal number.

5. After adding, click on the Save button.

Enter accounting codes per general ledger number

1. In the menu, click Shop settings.

2. Click on the Cash register tab.

3. Click or scroll to the General ledger number section.

4. Enter the general ledger numbers per VAT rate, Revenue category, Costs, Debtors and Creditors.

Enter accounting codes per item group

1. In the menu, click Item groups.

2. For the item group, click on the button with the edit icon

3. On the right, fill in the VAT rate, Cash general ledger and purchase general ledger number.

4. At the bottom, click on the Update button.