Peppol integration explanation

Below, we describe the status of an integration with Peppol for Belgian customers.

What impact does Peppol have on the process of a Belgian retailer? What is the easiest way to support Peppol (in combination with PrismaNote).

About Peppol

Only purchase invoices and sales invoices to companies need to be added here.

Regarding purchase invoices, you may only register 1 entry point with Peppol.

This means that invoices for gas/water/electricity (which are not in PrismaNote) must also be sent to Peppol.

(Future) options for jewelers

1. Let everything run through the accounting package

1a. Purchase invoices

You use your accounting package (and not PrismaNote) to communicate with Peppol.

After all, this contains all your purchase invoices (and the accountant also enters the purchase value / purchase invoices of goods here).

1b. Sales invoices

Only sales invoices to companies must be registered via Peppol.

When it comes to corporate invoices generated via PrismaNote, this usually concerns 1 to 10 invoices per month.

It is therefore possible to place these in the accounting package and thus have them registered in Peppol.

Advantage: PrismaNote does not need to be linked to Peppol.

Disadvantage: Sales invoices to companies must be retyped manually, provided you have an accounting link (e.g., PrismaNote creates your sales invoices in Exact, which forwards them to Peppol)

2. PrismaNote with Peppol integration

This Peppol integration with PrismaNote is not yet supported.

2a. Purchase invoices

You use PrismaNote to register purchase invoices and all other invoices with Peppol.

If PrismaNote wants to support this integration, purchase invoices for e.g. gas/water/electricity, rent, etc. must also be entered via the 'purchase orders' page.

2b. Sales invoices

If PrismaNote supports Peppol, sales invoices can be sent to Peppol via that access.

Advantage: Even if you do not have an accounting link, sales invoices are still sent to Peppol.

Disadvantage: Your system will work differently. Gas/water/electricity purchase invoices must be booked in PrismaNote.

Also, debtor management, which is normally done in the accounting package, must now be done in PrismaNote.

3. Partially via accounting package and a small part via PrismaNote

3a. Purchase invoices

You use your accounting package (and not PrismaNote) to communicate with Peppol.

After all, this contains all your purchase invoices (and the accountant also enters the purchase value / purchase invoices of goods).

3b. Sales invoices via PrismaNote

If PrismaNote supports Peppol, sales invoices can be sent to Peppol via that access.

Advantage: Unlike option 1, sales invoices do not need to be retyped. You only have this advantage if debtor management is maintained in PrismaNote.

Disadvantage: The accountant must also enter the purchase invoices in the accounting package, although this may already be the way the accountant works in connection with accounts payable administration.